We have been using Workgroups or network folders (G and H Drives) for close to 15 years. Microsoft team sites or Teams, provide a modern workspace for your team that includes shared files, calendar, communication, and planning tools, all in one place.


🎯 From File Cabinet to Digital Team Room


Old Way: Mapped Network Drive

🗄️ Think of it like a file cabinet in a hallway.

  • Everyone had to request access to the file folder
  • You could drop off or open files
  • Only one person could edit the file at a time
  • Could only be accessed on campus or by using vpn


New Way: Microsoft 365 Team Workspace

🏢 It’s a digital team room.

  • Files are still there, organized and shared
  • But so is your calendar, chat, task planner, and email group
  • Everyone on the team can access the same virtual space from anywhere
  • You don’t just store files, you work there together


Old Mapped Network Drive

New Modern Team Workspace
🗄️ Drive Letter (H:) Folder 🏢 Microsoft Team Site
📁 File folders only 📁 Files, 📆 Calendar, 💬 Chat, ✅ Tasks, plus many other options
🔄 Bouncing between separate tools (email, calendar, files)
 📦 All-in-one workspace with connected apps
🧍 Isolated editing (file locked when being edited) 👥 Real-time collaboration
💾 On-prem storage that can only be accessed on campus or through vpn ☁️ Cloud-based, anywhere access
🔒IT managed security tools 🔒IT managed security tools PLUS 🛡️Microsoft enhanced security