All Microsoft tools/products are designed to work together. When you share a file in Microsoft and click "send", it is hardwired to send a share email from Outlook. Since we haven't migrated email yet, we have to modify how we share OneDrive and Team site files temporarily.


IMPORTANT: Use "Copy Link" instead of "Send" until we migrate to Outlook!


Sharing a Document in OneDrive or Teams

Although the interface will vary, the share option operates the same across the M365 platform.

  1. Open the share popup
    1. If you don't have the file open, locate the file in OneDrive or Teams and hover on it. A share icon will appear.

    2. If you have the file open, click on the share button in the upper right under your name and picture.


  2. Configure your share preferences in the popup box.
    1. Add the people you want to share with. Just start typing their name and select from the dropdown.
    2. Set the permission level. Your options are: Edit, View, View but no download.


  3. Click the Copy Link button. **IMPORTANT: The link will only work for the people you have added above. If you need to share again in the future with different people, repeat steps 1 - 4.


  4. Open Gmail and compose a new email. Paste the link you just copied.