In IT, we are not responsible for backing up your data on your devices. The only data we back up is what’s stored on the network drive. This knowledge base is here to guide you on how to back up your own data securely.


Why Backup is Important


    Data Security: Protect your files from accidental loss, hardware failure, or malware.

    Easy Recovery: Quick access to backups during system issues.

    Cross-Device Access: Sync your files across multiple devices (phones, tablets, etc.).

    Compliance: Ensuring business or personal data complies with data safety regulations.


Three Methods we use to backup data

  •    Google Drive: Cloud-based storage from Google.
  •    OneDrive: Cloud-based storage from Microsoft, integrated with Office apps.
  •    Network Drive: Local storage over your organization's internal network or external drive.


Google Drive:

  The steps below can be performed on both Windows and Mac computers to access Google Drive and back up your data.


Step 1: Go to google Drive. 


  •  there are multiple ways to go to access google Drive.
  •  go to https://drive.google.com/
  •  go to Gmail and click on google apps “ app launcher, click on Drive 


Step 2: Upload Files or Folders

  • Upload a Single File:

  • Click New on the left panel.

  • Select File Upload.

  • Browse your computer for the file you want to back up and click Open.

  • Upload a Folder:

  • Click New on the left panel.

  • Select Folder Upload.

  • Browse your computer for the folder you want to back up and click Open.

Step 3: Organize Files

  • Once uploaded, you can create new folders in Google Drive to organize your files.

Click New > Folder to create a folder and drag files into it


Step 4: Verify the Upload

  • Go to My Drive and ensure your files or folders are visible.


Network Drive: 

Refer to the Knowledge Base for instructions on accessing network drives: How To: Access G Drive and H drive using Windows computer



Microsoft One Drive:


Refer to the Knowledge Base for instructions on accessing One Drive: How To: Backup Data using One Drive



Best Practices for Backups

  • Regular Backups: Set a schedule to upload new files periodically.

  • File Organization: Keep files well-organized in folders.

  • Verify Backup: After uploading, check that files are accessible.

  • Encryption: For sensitive files, encrypt them before uploading, especially to cloud services.