Both online and in-person course observations are now submitted through the Course Observation app available through the form portal.


The Observation Process

  1. The course observation form is created by the observer. This may be done in advance of the observation or after it has happened, depending on the observer's preference.
  2. The instructor receives an email notification informing them of the chosen date for their observation.
  3. Once the observation has occurred, the instructor fills out their self-assessment. They can access this through the link in the email or by clicking on "My Forms" in the app.
  4. The observer receives an email notification informing them of that the form is ready for their input and fills out their portion of the assessment.
  5. The instructor receives an email notification that the form is ready for review and they submit an acknowledgement.
  6. The observer submits an acknowledgement.
  7. The form is sent up the chain of supervisors for acknowledgement, beginning with the observer's supervisor and ending with the dean.
  8. The form is archived as a PDF, which can be downloaded.


How to Complete the Form


Initiating the form 

(Observer only)

  1. Click New on the left side of the screen
  2. Fill in the form
    • The app will try to find the instructor's ID# for you, but if you don't have it, you can leave it blank for the instructor to fill in later.
  3. Click Submit


Filling out the assessment

  1. Click My Forms on the left side of the screen
  2. Click the desired observation
  3. Fill in any blank fields on the main form
  4. Instructors: Click Open Self-Assessment at the bottom of the screen
    Observers: Click Open Assessment at the bottom of the screen
  5. Click on the text indicating the desired score for each item on the rubric
    • The app will not allow you to submit your form until you have selected a score for every criteria.
    • You do not need to enter the numeric score into the comments field. The rubric stores that information for you.
  6. (Optional) Enter comments
  7. Click Submit


Submitting an acknowledgement

  1. Click Review on the left side of the screen
  2. Select the desired form
  3. Click the checkmark in the right-hand panel
  4. (Optional) Enter comments
  5. Click Submit


Downloading a completed observation

This can only be done by the instructor, observer, or VP.

  1. Instructors/Observers: Click My Forms on the left side of the screen
    VPs: Click the tools icon in the bottom left-hand corner
  2. Click the desired observation
  3. Save the file that opened in a new tab