Enter Basic Information

Enter an Event Name, Event Title, select an Event Type, and complete the Primary Organization. If any of these fields are required, they are labeled as such.

• Web calendars (if set up for your 25Live instance) and searches display the Event Name.
• Save time in the future by starring the "meeting" Event Type so it shows at the top of your list each time.
• Some fields in this section search ahead as you type in them.
• You can Edit or Remove the Primary Organization or Secondary Organization if displayed. If you cannot find the right organization, use the Create Organization button, if you have security permissions to do so. A warning may appear if an organization's rating has restrictions.
  

Enter Attendance Information and Description

• Expected Head Count
• Event Description - Use the description field to explain your event and provide location details
  

Enter Information About Your Event’s First Occurrence

• Specify the date and times of the first occurrence of the event. By creating the event through the location calendar, the date and time will be pre-populated. Please adjust the time as needed. If your event occurs on multiple days, you’ll describe how it repeats in the next section. 
• You have the option to create a single occurrence of a multi-day event by using the checkbox for This event begins and ends on the same day. When the box is unchecked, you can choose an End Date, however, be aware that if this is a repeating event every subsequent occurrence will have the same multi-day duration.
  

• If you need additional set up time or break down time for your event, you can add it under "Additional Time."
  

Optionally Choose How Your Event Repeats

If your event has more than one occurrence, select how the event repeats. 25Live allows you to create repeating events defined as either ad hoc/random dates or as a pattern (daily, weekly, monthly).

• Tap or click on dates on the calendar to create random (or ad hoc) repeat occurrences
• You can also add additional, random dates after selecting and defining a pattern
• Or use the Repeating Pattern button to select the pattern type (including ad hoc dates) and complete its options, then use the Select Pattern button to save your choices
• See Creating Repeating Events for additional details.
  

Location

By creating your event from the Allied Health Work Group Calendar, the location is pre-loaded for you. IMPORTANT: Please do not change this location reference. This is how your event is shared on the group calendar for others to see.

IMPORTANT: If you created your event from the blue button on the landing page , you will need to search for and select the "Allied Health Work Group" location:

• Under Event Locations, type "Allied" in the search bar, then click the Search button.
• Click the green Reserve button to add the location to your event.
  
• The location assignment is successful when you see the box with the left blue bar appear under the search.
  

Location Occurrence Editing

25Live allows you to adjust settings per occurrence. For events with a single occurrence, location details can be edited directly on the tile. For events with multiple occurrences, use the View Occurrences link to add instructions, specify layouts, and additional options.

Custom Attributes, Contacts, and Categories 

Defaults will be pre-populated. There is no need to change them.

Comments

Enter appropriate comments and/or notes for the event and keep important information at the top. Please note: Event Comments can been seen by other users in the group.

Event State

Please select "Confirmed" so your event/meeting will be shown on the shared calendar.

Save Your Event

Use the Save button in the bottom right corner to complete event creation.

If you have any questions about creating your event, please email helpdesk@blueridge.edu.