This guide is intended for the use of the catalog administrator in the Office of Instruction. The following actions are only performable by users designated as Admin or Super Admin in CourseDog.



Yearly Maintenance


In the fall before the program change submission period begins:


Add/Remove Approvers or Committee Members

  1. Place an IT ticket to request the change(s)
    Note: To add a new person, the IT administrator will need the following information:
    • Approver's name
    • Approver's email address
    • Approver's job title, eg. Service Programs Coordinator - Human Services & Interpreter Education
    • Date to apply the change


In January/February when you receive approvals from the state:

  1. Complete the final approval on outstanding proposals. Changes won't show up in the catalog until the proposals you mark them as fully approved.



Ad Hoc Maintenance


Add a Course

Curriculum Management

Note: If you are a faculty member needing to request a new course, see the instructions in the Request a New Course in CourseDog article.


For courses received by proposal:

  1. Click Proposals on the left side of the screen
  2. Change the Document Type dropdown at the top of the screen to Course
  3. Click Assigned to Me
  4. Click the desired proposal
  5. Click Edit Proposal in the upper righthand corner
  6. Fill in the missing information
    • The Start Term and Effective Start Date should reflect the semester when the class becomes available
    • If the course does not have an anticipated end date, the End Term and Effective End Term fields should be left blank
    • The description and credit hours info should be copied from the NCCCS website
    • If the class has any prerequisites or corequisites, list that information in the Requirements section
  7. Click Save Changes
  8. Click Approve on the right side of the screen
  9. Click Submit Decision


For courses NOT received by proposal:

  1. Click + New Proposal on the homepage
  2. Choose "Request New Course"
  3. Fill out the entire form
    • The Start Term and Effective Start Date should reflect the semester when the class becomes available
    • If the course does not have an anticipated end date, the End Term and Effective End Term fields should be left blank
    • The description and credit hours info should be copied from the NCCCS website
    • If the class has any prerequisites or corequisites, list that information in the Requirements section
  4. Click Submit Proposal
  5. Click View Proposal on the submission confirmation screen
  6. Click Approve on the right side of the screen
  7. Click Submit Decision


Remove a Course

Curriculum Management

In order to avoid removing the information from previous catalogs, this adds an end date rather than deleting it entirely.

  1. Click + New Proposal on the homepage
  2. Choose "Terminate a Course"
  3. Select the program you wish to modify by typing the course name or code into the Select Course box until you can click on the desired course
  4. Click Go To Form
  5. In the first box, select the last term the course will be offered at BRCC
  6. Check to make sure the date box autofills correctly
  7. Click Submit Proposal
  8. Click View Proposal on the submission confirmation screen
  9. Click Approve on the right side of the screen
  10. Click Submit Decision


Add a Course Set

Curriculum Management

  1. Click Course Sets on the left side of the screen 
  2. Click + Add Course Set
  3. Enter a Name and Description
  4. Select Static from the Type dropdown
  5. Click Add
  6. Click on your new course set in the course set list
  7. Click the + button to add rows for additional courses
  8. In the Select Course field, begin typing either the course name or code until you can click the desired course
  9. Click the - button remove any unwanted rows
  10. Set the Effective Start Term dropdown to the first semester that this course set will be used
  11. Click Save at the top of the screen


Modify a Course Set

Curriculum Management

  1. Click Course Sets on the left side of the screen
  2. Click the desired course set from the list of course sets
  3. Modify the name and description fields as necessary
  4. Click the + button to add rows for additional courses
  5. In the Select Course field, begin typing either the course name or code until you can click the desired course
  6. Click the - button remove any unwanted rows
  7. Change the Effective Start Term to the first semester where these changes apply
    • If the course set is being retired rather than updated, change the Effective End Term to the last semester it is being used instead
  8. Click Save at the top of the screen


Add a Subject Code

Curriculum Management

  1. Click Settings on the left side of the screen
  2. Click Departments on the left side of the screen
  3. Click the first department that should include the subject code
  4. In the Subject Codes box, enter the 3-letter subject code in all caps, eg. "ACC"
  5. Click the line in the dropdown containing the new course code and the text "Add this as a new code"
  6. Click Back to All Departments
  7. Repeat steps 3-5 for any additional departments that should contain the new subject code


Add a New Program Category

Curriculum Management

  1. Click Settings on the left side of the screen
  2. Click Departments on the left side of the screen
  3. Click + Add Department
  4. In the Display Name box, enter the new category name ending with "Programs", eg. "Accounting Programs"
  5. In the Full Name box, enter the new category without the "Programs", eg. "Accounting"
  6. Set the Effective Start Date
  7. Add desired codes to the Subject Codes box
  8. Click Add