This guide is intended for the use of the catalog administrator in the Office of Instruction. The following actions are only performable by users designated as Admin or Super Admin in CourseDog.
General Information
- You will work in two different areas of CourseDog: Curriculum Management and Catalog Management. In this guide, the applicable area is denoted in italics under each maintenance task name. To switch between the two areas, click the waffle icon in the upper righthand corner of the screen.
- You must update the term and verify the correct approvers are listed in the workflow BEFORE faculty begin creating program changes.
Yearly Maintenance
Update Term
Curriculum Management
- Click Settings on the left side of the screen
- Click Terms on the left side of the screen
- Click + Add Term in the upper righthand corner
- Select a semester and year from the respective dropdowns
- Enter the first day of the semester in the Start Date field
- Enter the last day of the semester in the End Date field
- Enter the display name, eg. "Fall 2023"
- Click Add New Term
- Click the semester name under Current Active Term
- Select the semester corresponding to the current date, ie. if today is 10/1/2022, select "Fall 2022"
- Click the semester name under under Current Scheduling Term
- Select the semester that faculty are submitting program changes for, ie. if today is 10/1/2022, select "Fall 2023"
- Click any visible semesters from the previous academic year(s) and change the Historical setting to Yes
Add/Remove Approvers or Committee Members
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Place an IT ticket to request the change(s)
Note: To add a new person, the IT administrator will need the following information:- Approver's name
- Approver's email address
- Approver's job title, eg. Service Programs - Human Services & Interpreter Education
- Date to apply the change
Update Catalog to New Year
Catalog Management
Create new catalog
- Click Settings on the left side of the screen
- Click Clone on the line of the most recent catalog
- Enter the new catalog name in the format "YYYY-YYYY Catalog", eg. 2023-2024 Catalog
- Click Clone
- Click on the new catalog
- Update the topbar and sidebar to the new version
Create new URL for historical catalog
- Place an IT ticket to request this
Update the catalog URLs
The catalog URL must be disconnected before you connect it to a new one. If you do this out of order, it can trigger a bug that will prevent the URL from working.
- Click URLs on the left side of the screen
- Click - Detach From Catalog on the line for "blueridge-catalog.coursedog.com"
- Click + Assign To Catalog on the line for "blueridge-catalog.coursedog.com"
- Select the new catalog year from the dropdown
- Click Assign
- Click + Assign To Catalog on the line for "blueridge-catalog.coursedog.com"
- Select the previous catalog year from the dropdown
- Click Assign
Create new sidebar
- Click Navigations on the left side of the screen
- On the line of the most recent sidebar, click Clone
- Enter the new sidebar name in the format "YYYY-YY Sidebar", eg. 2023-2023 Sidebar
- Click Clone
- Click the new sidebar in the list
- Change the catalog scope to the new catalog
- Click the pencil icon to edit the category label for "YYYY-YY Programs"
- Update the label to the current year in the same format
- Click Save
Create new topbar
- Click Navigations on the left side of the screen
- On the line of the most recent topbar, click Clone
- Enter the new sidebar name in the format "YYYY-YY Topbar", eg. 2023-2023 Topbar
- Click Clone
- Click the new topbar in the list
- Change the catalog scope to the new catalog
Update catalog page on blueridge.edu website
- Place a website change request for Marketing to update the text to the current catalog year and to add the new historical link
Generate PDF
Catalog Management
- Click Settings on the left side of the screen
- Click Catalogs
- On the row of the desired catalog, click Generate PDF
- You will receive an email once CourseDog has finished generating a current PDF; you can either click the link in the email or click Download on the Catalogs screen in CourseDog
Note: You must wait for the email before downloading. Clicking Download before you get this email will download the previous PDF, not the current one.
Ad Hoc Maintenance
Add a Course
Curriculum Management
Note: If you are a faculty member needing to request a new course, see the instructions in the Request a New Course in CourseDog article.
For courses received by proposal:
- Click Proposals on the left side of the screen
- Change the Document Type dropdown at the top of the screen to Course
- Click Assigned to Me
- Click the desired proposal
- Click Edit Proposal in the upper righthand corner
- Fill in the missing information
- The Start Term and Effective Start Date should reflect the semester when the class becomes available
- If the course does not have an anticipated end date, the End Term and Effective End Term fields should be left blank
- The description and credit hours info should be copied from the NCCCS website
- If the class has any prerequisites or corequisites, list that information in the Requirements section
- Click Save Changes
- Click Approve on the right side of the screen
- Click Submit Decision
For courses NOT received by proposal:
- Click + New Proposal on the homepage
- Choose "Request New Course"
- Fill out the entire form
- The Start Term and Effective Start Date should reflect the semester when the class becomes available
- If the course does not have an anticipated end date, the End Term and Effective End Term fields should be left blank
- The description and credit hours info should be copied from the NCCCS website
- If the class has any prerequisites or corequisites, list that information in the Requirements section
- Click Submit Proposal
- Click View Proposal on the submission confirmation screen
- Click Approve on the right side of the screen
- Click Submit Decision
Remove a Course
Curriculum Management
Do NOT delete a course; this would remove the information from previous catalogs. Instead, add an end date.
- Click + New Proposal on the homepage
- Choose "Terminate a Course"
- Select the program you wish to modify by typing the course name or code into the Select Course box until you can click on the desired course
- Click Go To Form
- In the first box, select the last term the course will be offered at BRCC
- Check to make sure the date box autofills correctly
- Click Submit Proposal
- Click View Proposal on the submission confirmation screen
- Click Approve on the right side of the screen
- Click Submit Decision
Add a Course Set
Curriculum Management
- Click Course Sets on the left side of the screen
- Click + Add Course Set
- Enter a Name and Description
- Select Static from the Type dropdown
- Click Add
- Click on your new course set in the course set list
- Click the + button to add rows for additional courses
- In the Select Course field, begin typing either the course name or code until you can click the desired course
- Click the - button remove any unwanted rows
Modify a Course Set
Curriculum Management
- Click Course Sets on the left side of the screen
- Click the desired course set from the list of course sets
- Modify the name and description fields as necessary
- Click the + button to add rows for additional courses
- In the Select Course field, begin typing either the course name or code until you can click the desired course
- Click the - button remove any unwanted rows
Add a Subject Code
Curriculum Management
- Click Settings on the left side of the screen
- Click Departments on the left side of the screen
- Click the first department that should include the subject code
- In the Subject Codes box, enter the 3-letter subject code in all caps, eg. "ACC"
- Click the line in the dropdown containing the new course code and the text "Add this as a new code"
- Click Back to All Departments
- Repeat steps 3-5 for any additional departments that should contain the new subject code
Add a New Program Category
Curriculum Management
- Click Settings on the left side of the screen
- Click Departments on the left side of the screen
- Click + Add Department
- In the Display Name box, enter the new category name ending with "Programs", eg. "Accounting Programs"
- In the Full Name box, enter the new category without the "Programs", eg. "Accounting"
- Set the Effective Start Date
- Add desired codes to the Subject Codes box
- Click Add