Google Workspace: Schedule Meetings Using Google Calendar

All Blue Ridge employees have access to Google Calendar. You can use Google Calendar to schedule meetings with coworkers and people outside of Blue Ridge.

Students generally use Aviso to schedule meetings with instructors, advisors, and other staff members. For information on allowing students to schedule appointments with you, see the Blue Ridge KB article on setting up your Aviso availability.

Schedule a Meeting

Open Google Calendar.
Select Create.
Select Event.
Enter a title for the meeting.
Select the date and time for the meeting.
Under Guests, enter the names or email addresses of the people you want to invite.
Add a location, Google Meet link, or other meeting information as needed.
Select Save.
When prompted, select Send to send the invitation to your guests.

Find a Time When Coworkers Are Available

When scheduling with other Blue Ridge employees, Google Calendar can help you find a time when everyone is available.

Create a new event and add the employees you want to invite.
Select Find a time.
Review the calendars to find a time when the attendees are available.
Select the desired time.
Complete the meeting details and select Save.
Select Send to send the invitation.

Scheduling With People Outside Blue Ridge

You can also invite people outside of Blue Ridge by entering their email address under Guests.

Google Calendar may ask you to confirm that you want to invite guests outside of the organization. Confirm the invitation to send it.

Need Help?

If you continue to have trouble, please contact the Help Desk at 828-694-1895 or helpdesk@blueridge.edu.