Google Workspace: Create and Manage Gmail Filters

Gmail filters can automatically organize incoming email based on criteria you choose. Filters can apply labels, star messages, mark messages as important, archive messages, delete messages, and perform other actions automatically.

Create a Gmail Filter

Open Gmail.
Select the Settings gear in the upper-right corner.
Select See all settings.
Select Filters and Blocked Addresses.
Select Create a new filter.
Enter the criteria Gmail should use to identify the messages.

You can filter messages based on:

Sender
Recipient
Subject
Words contained in the message
Words that should not appear in the message
Message size
Whether the message contains an attachment

Select Create filter.
Choose what Gmail should do when a message matches your criteria. Options include
- Skip the inbox
- Mark as read
- Star
- Apply a label
- Forward
- Delete
- Never send it to spam
- Mark it as important
If you want the filter applied to messages already in your mailbox that match the criteria, select Also apply filter to matching conversations.
Select Create filter.

Filter Messages From a Specific Email Domain

You can create a filter for messages coming from an entire email domain rather than one specific email address.

For example, entering:

@webmail.blueridge.edu

in the From field can be used to identify messages sent from Blue Ridge student email accounts.

You can then choose how Gmail should handle those messages, such as applying a label or marking them as important.

Manage an Existing Filter

To review, change, or delete a filter:

Open Gmail.
Select the Settings gear.
Select See all settings.
Select Filters and Blocked Addresses.
Locate the filter you want to manage.
Select Edit to change the filter or Delete to remove it.

Need Help?

If you have trouble creating or managing a Gmail filter, contact the Help Desk at 828-694-1895 or helpdesk@blueridge.edu.