Attendance and Grade Reporting Workflows for Faculty 


These workflows are different for the beginning and end of the semester.  Please use the bold headings and the Table of Contents to navigate to the process you need to follow. 


You can watch a video of Attendance and Census reporting at https://youtu.be/XiwhYaYAlw8?si=sp1jq_IzxhztNI9k


Table of Contents
Beginning of the Semester: Attendance Reporting
Beginning of the Semester: Census Reporting and No-Show Withdrawals 
End of the Semester: Grade Reporting in MyBlueRidge

End of the Semester: Completing Required Agreements 


Beginning of the Semester: Attendance Reporting 


  1. Log into MyBlueRidge.


  1. Click the Faculty button.

 

  1. Select the class section for the current semester to record attendance. Note the census date for each course. 


  1. Select the Attendance tab at the top. 

  2. Use the Select Date button to go to the first day that you want to record attendance. 


  3. Place a “P” on the date that the student was first “present” in the course. The first P will likely not be the same for every student.  Use the table below to determine what “present” means for your course delivery mode: 


 

How to Record Student’s Initial Entry into the course by Section Delivery Method

Hybrid and Blended 

Entry dates are required for both seated and online portions. The online portion of the course is the column labeled “Time Not Specified.”  In this column enter P on the date the student took the “Syllabus Confirmation Quiz.”  The seated portion of the course is the last column, which is labeled with the start time of the class.  You will only see this column for the days which the class is scheduled to meet.  For the seated column, enter P on the first date that the student was physically present.

Online Asynchronous 

Enter P on the date that the student completes the “Syllabus Confirmation Quiz.” 

Online Synchronous (online  with required virtual meeting  times)

Entry dates are required for both the synchronous and asynchronous portions of the course. Enter a P for the date the student  completed the “Syllabus Confirmation Quiz” in the online portion, and enter a P on the meeting column for the date when the student first attended the virtual  meeting. 

Traditional

Enter P the first day that the student is physically present in class. 


  1. Continue to record attendance throughout the semester. Use P for present, A for absent, and L for late.
    Do not record any attendance on an Inclement Weather or class canceled date. Follow our established procedures to complete an Inclement Weather form that details the assignment or other make-up activity that compensates for the missed class meeting date.
     

  2. If you make a mistake with an attendance entry, don't panic. You can fix it yourself.

  • Go to the incorrect attendance entry

  • Click on the attendance entry to make the drop-down menu appear

  • Change the drop down option back to "Select Attendance"

  • Record a new entry for the correct date


Beginning of the Semester: Census Reporting and No-Show Withdrawals

  1. On the first business day after your census date, you need to complete your census report.  For accurate data, it is important to not prepare it earlier or later than this day.


  1. By now, you should have already been marking students with P and A in your Attendance tab. (see Reporting Attendance steps)

  2. If you have students who have completed an activity (assignment, discussion forum post, questionnaire) in MyCourses but not the “Syllabus Confirmation quiz,” use the date of their

completion of that activity to count them present by the census date and enter a P on the day it was completed.  Print out/ save supporting documentation of their completion (student log, screenshot). 

  1.  For college holidays, attendance is not available. If a student completes a “Syllabus Confirmation Quiz” on a  college holiday, please record the P on the next available day.  

  2. Print out your Census Activity Report from MyCourses.   The steps to complete this report are below: 

  1. Click into your course and click on the settings wheel in the upper right corner of the page. 

  2. From the settings menu, click Reports and then select “Activity Report.” 

  3. Locate and select “Syllabus Confirmation Quiz” from your list of activities.

  4. Click on the “Attempts” link. 

  5. Select “all enrolled users who have, or have not, attempted the quiz” from the top report option.  Under Display Options, select Show Report. This will give you the full roster for your course. 

  6. Click the last name link to alphabetize last name A-Z. (image below)

  7. Click Control-P to “print the report.”

  8. When the print dialog box appears, change your Destination option to “Save as PDF.”

 

  1. Save the PDF for your records. Then print out each report. If you are an adjunct instructor who teaches only online and does not regularly come to a Blue Ridge campus, you do not need to print.   

  2. Review the report.  

    1. If there are any enrolled students who did not complete the Syllabus Confirmation Quiz but did complete another activity in the course by midnight on the census day, make a note of it on the print and print out a screenshot or report that verifies completion. Note: Viewing does not count as completion.  

    2. If your course contains multiple sections not already separated into groups, use a highlighter or other notation to separate students out into different sections. 

  3. Send printed reports to Jane Ellis in TEDC 327C.  Adjunct, online-only instructors can email reports and supporting documentation to Jane Ellis at jb_ellis@blueridge.edu. 


6.  Once you have completed your Census report from MyCourses, click on the Census tab in MyBlueRidge.

7.  Select the “Never Attended” box for any student who has not completed the syllabus confirmation quiz by the census date or who has not attended class in person (hybrid/blended) courses.  Then, complete the Maxient withdrawal form to have them removed from the course.



 

8.  NEW STEP: Under the Census tab, certify your attendance. Your MyBlueRidge roster will note that attendance has been certified.  This is your final step in census reporting.  



End of the Semester: Grade Reporting in MyBlueRidge 

  1.  Log in to MyBlueRidge.

  2.  Select the Faculty link.

  3.  Select the Course/section.

  4. Select the Grading Tab.

  5. Select Final Grade.

    1. Input A, B, C, D, F, or I

      1. A Last Date of Attendance (LDA) should only be entered for students receiving a grade of "F" or "W” (Withdrawal)

      2. "I" (Incomplete) grades for students have an Expiration Date of 5/8/24

    2. Do not select NS, as this is only done at census reporting time.



End of the Semester: Completing Required Agreements 
Please complete required agreements after your final grades are added to MyBlueRidge. If you are only teaching first eight-week classes, complete the required agreements after your first eight week grades are posted.  


Once you have completed entering grades for all classes, please follow the steps below to complete the Certification Agreement:

  1.  Log in to MyBlueRidge.

  2.  Select your User Name in the blue banner, at the top right of the screen.

  3. Select Required Agreements.

  4. Select the current semester under “Agreement Period.”

  5. Click the View link.

  6. Select Accept. You do not need to print.