**There is a downloadable Word version of this checklist at the bottom of the article


Before You Start

  • Use this tool for help determining where a file should go - https://blueridge0.sharepoint.com/sites/InfoTech/SitePages/File-Destination.aspx
  • Review files/folders and identify files to migrate.
    • H Drive
      • Make sure your _A1_MigrationFolders are int your typical working folder.
    • G Drive
    • Google Drive
  • Develop the file structure the department wants to use
    • OneDrive (each team member determines their own)
    • [Department]_Internal
    • [Department]_External
  • Identify additional sites the department may need and communicate with Amy or Heather
  • Work with IT to determine a migration date
  • Communicate with IT when team members want to migrate Google Drive files (final deadline Spring 2026)


Step 1: Set Up Files for Migration

  • In the [Department] Central H drive folder
    • Check pre-migration error scan and address errors while moving your files!!
    • _A1_MigrationFolder_Internal 
      • Create the folders for the new file structure
      • Move [Department] Central documents to the appropriate folders
    • _A1_MigrationFolder_External
      • Create the folders for the new file structure
      • Move [Department] Central documents to the appropriate folders
  • Organize your G Drive to the planned structure for OneDrive
  • In Google Drive, create these folders and move documents to the appropriate folders
    • _A1_MigrationFolder_OneDrive
    • _A1_MigrationFolder_Internal
    • _A1_MigrationFolder_External


Step 2: Move G Drive Files (if applicable)

  • Confirm IT has upgraded your computer to Windows 11 with M365 Office and OneDrive for Business installed
  • Move G Drive folders and files (drag and drop) to OneDrive.
  • The team’s G Drives will be set to archive/ “read only” on the department migration date.


Step 3: Migration Day

  • IT will communicate when the file migration begins
  • Work with IT if any files or folders have errors in the migration pre-check
  • When migration is complete, double check the files
    • [Department]_Internal
    • [Department]_External
  • Navigate to “Documents” in each site and click the Sync button to add the file structure to your computer’s file explorer. 
    • [Department]_Internal
    • [Department]_External


Step 4: Google Drive – Migration

  • IT will communicate when the file migration begins
  • Work with IT if any files or folders still have errors in the migration pre-check
  • When migration is complete, double check the files in the _A1_MigratedFiles folder on the sites.
    • OneDrive
    • [Department]_Internal
    • [Department]_External
  • Move the files in the _A1_MigratedFiles folder to the appropriate place in your existing folder structure.
    • OneDrive
    • [Department]_Internal
    • [Department]_External


🆘 Need Help?

Email [email protected] or check out our growing M365 (Microsoft Platform) help articles - https://blueridgecc.freshservice.com/support/solutions/folders/17000075157